Travel and Event Management Executive

Job Highlights:

Working in the cutting-edge field of Fintech, with great career development opportunities in a growing company

Flexible working hours and casual work attire

Job Summary

This role is mainly responsible for overseeing corporate travel arrangements and managing employee expense reporting in compliance with company policies.

Responsibilities

• Manage end-to-end corporate travel arrangements including flights, hotels, ground transportation, and visa coordination

• Administer and monitor the company’s travel and expense (T&E) policies

• Review, verify, and process employee expense reports for accuracy and compliance

• Ensure timely reimbursement of approved expenses

• Monitor travel and expense costs and identify opportunities for cost optimization

• Coordinate with travel vendors, agencies, and service providers to negotiate rates and resolve issues

• Maintain accurate records of travel bookings, expenses, and reimbursements

• Handle employee queries related to travel bookings, expense claims, and policy interpretation

• Support internal and external audits by providing necessary documentation

• Generate periodic reports on travel spend, expense trends, and policy compliance
  

Requirements

• 2–5 years of experience in travel and expense management from corporates or relevant work experience from travel agencies

• Strong knowledge of travel and expense management processes

• Strong communication and interpersonal skills both in Chinese and English to liaise with Chinese counterparts

• Ability to manage multiple requests and meet deadlines

• Proficiency in MS Excel and reporting tools