Job Description:
Workplace & Operations Support:
- Support day to day workplace operations, including procurement of office supplies and pantry provisions.
- Coordinate food and logistical arrangements to support team activities and meetings.
- Maintain basic operational trackers (e.g. office assets, equipment, access items).
- Support office location changes or workspace transitions during defined periods, where required.
Scheduling & Coordination:
- Coordinate meeting schedules and send calendar invites as required.
- Track meeting logistics and follow up on arrangements to ensure readiness.
- Ensure meeting details (venue, materials, attendees) are organised and communicated.
Meeting & Logistics Support:
- Prepare meeting materials where required.
- Support meeting setup and post-meeting follow-ups.
- Assist in ensuring smooth execution of team meetings and events.
Operational Records & Asset Management:
- Maintain and update organisation charts and operational records.
- Track and manage office related items such as access cards and asset lists.
- Ensure operational documentation is kept current and organised.
Workplace Point of Contact:
- Act as the central point of contact for day-to-day administrative queries.
- Liaise with internal teams (e.g., facilities, IT, HR) for operational requests.
Ad Hoc Support:
- Provide general workplace and administrative support as required by the team.
Requirements:
- Able to work independently in a fast paced environment with a positive and proactive attitude.
- Experience in workplace operations or office coordination roles.
- Organised, practical, and comfortable handling multiple requests concurrently.
- Clear and professional communication skills.